Parent Teacher Advisory Council (PTAC)

March 22, 2023: Meeting recording

BYLAWS OF Robbinsdale Middle School Parent Teacher Advisory Council (PTAC)

Mission Statement
The PTAC will provide support for Robbinsdale Middle School students to ensure that
they develop the academic and social skills necessary to become lifelong learners and citizens.

ARTICLE I. NAME
The name of the organization shall be the Robbinsdale Middle School Parent Teacher
Advisory Council (PTAC)

ARTICLE II. PURPOSE
Section 1. The purposes of the PTAC are to:

• Provide support for Robbinsdale Middle School (RMS) students and staff to ensure that our children develop the academic and social skills necessary to become lifelong learners and good citizens.
• Provide and encourage opportunities for parent education and involvement.
• Perform fundraising, recruit volunteers, and coordinate programs that support activities and purchase equipment for the school to enhance RMS student’s experiences.
• Facilitate relationships and promote open communication between administrators, staff, parents and community members.
• Provide a forum for discussion of issues pertaining to RMS and to engage in appropriate action on such issues.

Section 2. The PTAC shall be a non-profit Corporation under 501(c)(3) of the Internal
Revenue Code.

Section 3. No officer or member of this PTAC shall profit from its operation.

ARTICLE III. MEMBERSHIP
Section 1. Regular Membership: All parents and/or legal guardians of students who
currently attend Robbinsdale Middle School and all current staff shall be eligible for
membership in the organization. Regular members shall have the right to attend and
participate in all meetings and activities of the organization, but shall not have the
right to vote.

Section 2. Voting Membership: All Regular Members who have attended at least two
meetings within the previous six months are considered Voting Members. Voting
Members shall have the right to vote on all issues before the membership and to elect
officers. The school principal and vice principals are considered Honorary Members.

PTAC Bylaws

Section 3. Honorary Membership: All parents and/or legal guardians of former and
future students and former staff of RMS shall have the right to participate in the
organization as Honorary Members. Honorary Membership may also be extended to
other persons by a vote of the membership. Honorary Members shall have the same
rights as Regular Members.

ARTICLE IV. OFFICERS and COMMITTEES
Section 1. Executive Board: The Executive Board shall consist of the five positions
outlined below. All Executive Board members are Voting Members. The Executive
Board shall have the authority to vote immediately. All Executive Board members are
expected to attend all meetings. If unable to attend, the Executive Board member
must provide timely notice to the other Executive Board members. In the event an
Executive Board member has two consecutive, unexcused absences, the position shall
be considered vacant or resigned and the Executive Board has the authority to appoint
or elect an individual to the open position. All officers are expected to maintain
current records and personally or through a designee, provide timely information at all
meetings. Staff members who are not parents of a current RMS student may serve as a
liaison only.

Section 2. General Board: Chairpersons of committees shall assist the Executive Board
and general membership in fulfilling the purposes of the RMS PTAC through their
leadership and coordination of activities. Committee chairs shall recruit volunteers to
assist with committee work. They will coordinate the planning and execution of
committee activities. Each Committee Chair shall keep a record of committee
requirements, planning steps, learning, etc. to pass on to his/her successor. Committee
Chairs will provide status reports to the Executive Board or General Membership as
requested.

Section 3. Positions: The officers of the organization shall consist of a President, Vice
President, Treasurer, and Secretary. Two persons may be nominated and elected to fill
any single position. In this instance, both persons shall be given all of the rights and
responsibilities of the office as enumerated herein. Officers are voting members.
Subd. (1) President: The President shall be the principle executive officer of the
organization and, subject to the control of the Executive Board and the
direction of the membership shall perform all such duties as custom.
Including, but not limited to: 1) attend and conduct all meetings; 2)represent
RMS PTAC in fulfilling PTAC purpose as defined in Sec. 1, 3) establishing
and distributing agenda items. The President shall be a member of the
Executive Board and, when present, shall preside at all Executive Board and
general membership meetings. The President shall actively recruit the
chairpersons of all Standing and Special Committees and shall be an ex-officio
member of all committees of the organization. The President shall be an
authorized signator for PTAC checks and drafts and must insure two signatures
on checks/drafts over $500.00.
Subd. (2) Vice President: The Vice President shall be a member of the Executive
Board and, in the absence of the President, shall perform the duties of the
President. The Vice President shall work with Committee Chairpersons for
publicity for all events of the organization. The Vice President, with the help
of the secretary, shall keep the official history of the PTAC and shall keep an

PTAC Bylaws

annual record of all of the activities of the organization. The Vice President
shall perform such other duties as are assigned by the President or the
Executive Board.
Subd. (3) Treasurer: The Treasurer shall be a member of the Executive Board.
The Treasurer shall attend all meetings. The Treasurer shall be the custodian
for all funds of the organization and shall receive and give receipts for monies
due and payable to the organization from all sources and shall deposit such
funds in such banks or other organizations as are selected by the Executive
Board. The Treasurer shall be responsible for ensuring that all audit
information and communication and correspondence to the Internal Revenue
Service related to any documents and filings is done in a timely manner. The
Treasurer shall make the budget adopted by the membership. The Treasurer
shall present a current written financial report at each general membership
meeting and as requested by the General Membership or the Executive Board.
The Treasurer shall serve as Chair of the Budget Committee should one be
established. The Treasurer has authority to sign checks or drafts under
$500.00. If amount is $500.00 or over, the Treasurer with co-sign with the
President and is responsible for obtaining President’s signature.
Subd. (4) Secretary: The Secretary shall be a member of the Executive Board.
The Secretary shall attend all meetings. The Secretary shall keep the minutes
of the meetings of the membership and the Executive Board, and maintain the
official list of Voting Members, shall see that all notices are duly given in
accordance with the Bylaws, and perform such other duties as may be assigned
by the President or Executive Board. The Secretary, with the Vice President,
shall keep the official history of the PTAC and shall keep an annual record of
all of the activities of the organization. All records shall be readily accessible
to Executive Board members. The Secretary shall oversee, with the Vice
President, the tabulation of Officer Elections and other votes of membership.
Subd. (5) Staff Member Liaison – The Staff Member Liaison shall be a member
of the Executive Board and shall work with committee chairpersons on all
efforts. The Staff Member Liaison shall help promote the activities and
mission of the RMS PTAC to the RMS staff members.

Section 4. Terms of Office: The term of service for all officers will be one year, with no
limit on consecutive terms in office.
Section 5. Resignation and Removal of Officers; Vacancies.

Subd. (1) Resignation. An Officer may resign by giving written 30-day
notice to the PTAC. Any Officer who fails to attend three of the six regular
meetings of the PTAC scheduled during the term of office shall immediately
resign from the office. An Officer shall be excused from attendance at any
regular or special meeting of the PTAC if the Officer gives timely notice to the
President of the PTAC. Excused attendances shall not be considered failure to
be present.
Subd. (2) Removal. An Officer may be removed, with cause, by a
resolution adopted by the affirmative vote of the majority of the voting members
at a duly called special or regular meeting of the PTAC.
Subd. (3) Vacancies. A vacancy in an office because of death,
resignation, removal, disqualification, or other cause shall be filled by election at

PTAC Bylaws

a general membership meeting. The Executive Board shall perform the duties or
select an interim officer if unable to find nominees for the open position.

ARTICLE V. MEETINGS
Section 1. Regular Meetings: The PTAC will conduct at least six (6) General
Membership Meetings during each school year. The academic year is defined as
being from September through May. The PTAC Executive Board will establish
meeting dates in the spring prior to the upcoming school year. The time and place of
the meetings shall be announced at least 5 days prior to the meeting.
Section 2. Special Meetings: Additional meetings of the organization may be called,
either by vote of the Executive Board or by the petition of a majority of the Voting
Members. The time and place of all Special Meetings shall be announced at least 5
days prior to the meeting.
Section 3. Quorum: Those persons present at a properly called General Membership or
Special Meeting shall be designated as a quorum and shall be entitled to take action on
behalf of the organization.
Section 4. Voting: A majority vote of the Voting Members present at any meeting shall
be required for all action to be taken by the organization. If, a tie occurs, the
Executive Board shall vote. The Executive Board retains the privilege to vote
immediately when a meeting is not possible.
Section 5. The PTAC shall incur no debt and make no loans.
Section 6. Funds of the PTAC shall be deposited in federally insured bank(s) or savings
and loan association(s) designated by the Executive Board, and shall be withdrawn
only on checks or drafts signed by a Treasurer and/or a President.
Section 7. The PTAC shall make all necessary reports to the Internal Revenue Service
under its obligations as a non-profit 501(c)(3) organization, and every effort will be
expended to continue its exempt status as this type of corporation.
Section 8. The Treasurer shall work with the District & perform regular audits of the
Gift/PTAC Fund.
ARTICLE VI. AMENDMENTS

Section 1. These Bylaws may be amended by majority vote of the Voting members
present at a membership meeting.

September 2020

Partner with us to support RMS Students and Staff!

A community is only as strong as its public schools – and public schools are only as strong as the community’s support.  Robbinsdale Middle School (RMS) is a racially, ethnically, and economically diverse school that provides excellent education to approximately 960 adolescents in grades 6 – 8 from New Hope, Crystal, Brooklyn Park, Brooklyn Center and Robbinsdale. 

RMS is an innovative school that prepares its students to be engaged citizens with the necessary knowledge and skills to be successful in the world today.   As an authorized International Baccalaureate (IB) school, students are provided with a broad base of knowledge, an international perspective and higher order thinking skills.

 We also recognize the importance of preparing our students with exposure to the skills and knowledge most needed in the future.  All students are part of STEAM. This means that students are exposed to the most needed 21st century skills through an integrated approach to Science, Technology, Engineering, Arts and Mathematics through our Project Lead the Way: Gateway to Technology courses and our strong arts program.

We are doing great things at RMS, but budgets are tight. Approximately 70% of our students qualify for free or reduced school lunch, so we need additional help from the community to achieve our fundraising goals!   

Learn more